Number of newspaper memberships is unlimited.
You must have a signed contract for the purchase of a Goss double-width offset press or you must have a Goss double-width press being installed or in operation. Any consideration for exception must be approved by the executive board (2/3 vote) and will be limited to "Guest Status" for one year and is not eligible for placement on the mailing list.
1. There will be a minimum of one meeting per year which will be held, normally in February, with the meeting site recommended by the membership, but final selection and date will be at the discretion of the officers of the association.
2. Suppliers, Technical representatives, Manufacturers (other than Goss Company) and special guests will attend, by invitation only, based on recommendations made by the Executive Committee members to the President. All presentations will be approved by the Officers.
3. Dues are payable upon receipt of notice to the Secretary/Treasurer.
4. Dues will be used for expenses incurred for all postage costs in the mailing of Metro Users Group correspondence, in addition to telephone calls to members. Included also are any expenses, as approved by the executive board, that are incurred to cover travel, lodging and meals, while meeting with the NAA staff, Goss Company and various other manufacturers, to bring about production and operational improvements, establish quality control standards and to provide more insight to members regarding changes in technology, products and equipment.
5. Limitation on the amount of monies that can be carried in the Treasury will be limited in order to keep Metro Users Group from showing a profit.
6. Guest speakers to the annual meeting will be responsible for all expenses incurred and will have option to pay registration to attend all scheduled functions, provide they meet terms as set forth in the operating rules.
1. All representatives of member newspapers are and will be required to participate in all meetings and business of the Association.
2.
To retain the goals of the Metro Users Group, and to make the sessions and/or meetings beneficial, informative and meaningful, your one-hundred percent participation is necessary.
3.
Guest speakers at the annual meeting will be limited to attending only the session at which he/she is participating. Exception will made if guest meets criteria for membership and elects to pay registration.
1. Any member newspaper that fails to pay dues will automatically be dropped from the Metro Users Group.
2.
Executive Board retains right to revoke memberships of any delegates that violate any rules of operation or conduct becomes disruptive to other members during any scheduled events.
1. Each member newspaper’s representatives, spouses, guests, Manufacturing representatives, Research representatives, and invited Supply Technical representatives will be assessed for their portion of the costs of the cocktail/dinner charges consistent with vendor guidelines and rules.
2.
All cocktail and dinner costs will be paid out of the Treasury. If monies are insufficient, individual bills to be sent to all registered delegates.
3.
Should the amount of monies in the Treasury become excessive, the Metro Users Group will pick up the dinner costs and no assessment will be made to those attending.
Annual Meeting summary will be posted on the Metro Users Group web page for all attendees to review.
1. Election of new officers will be held at the Annual meeting upon completion of a two-year term in office.
2.
Nominations for officers will be open from the floor for Assistant Secretary/Treasurer.
3.
After two years in office, the Vice-President will automatically move up to President.
4.
After two years in office, the Executive Secretary/Treasurer will automatically move up to Vice-President.
5.
Assistant Secretary/Treasurer will assume office for 1 year prior to moving to Executive Secretary/Treasurer.
1. President
2.
Vice-President
3.
Executive Secretary/Treasurer
4.
Secretary/Treasurer
President
1. The President will compile the agenda and conduct all meetings.
2.
The President will compile a formal agenda for each meeting, in conjunction with the Executive Committee, which will be mailed to each member in advance of regular meetings.
3.
The President will invite any special guests to attend a meeting.
4.
The President must attend all executive and regular meetings unless excused for sufficient reason.
Vice President
1. Assist and/or fill in for the President or Secretary/Treasurer when they are unable to attend.
2.
The Vice-President must attend all executive and regular meetings unless excused for sufficient reason.
3.
Solicit new memberships for the Association, as stated under the Membership Condition ruling.
4.
Send notice to all member newspapers as to month, date, time and location of upcoming meetings.
Executive Secretary/Treasurer
1. Maintain an attendance roster on a current basis from meeting to meeting.
2.
Send out dues notices after the Annual meeting.
3.
Mail assessment invoices for dinner and cocktail costs to each attendee.
4.
Handle all monies, payroll costs and expenses.
5.
Submit Treasurer’s report at each meeting.
6.
Send written minutes of business meeting to Executive Committee members.
7.
Will maintain an attendance check from roster of all attendees, spouses, representatives and guests attending cocktail and dinner held, to assure proper assessment of charges and costs to those attending.
8.
Maintain file of all correspondence, membership lists, meeting minutes, etc., which is to be passed onto the succeeding Secretary/Treasurer.
9.
The Secretary/Treasurer must attend all executive and regular meetings unless excused for sufficient reason.
Secretary/Treasurer
1. Assistant to the Executive Secretary/Treasurer.
2.
Support duties and assume any responsibilities as assigned from the Executive Secretary/Treasurer.
SUB-COMMITTEES
Various sub-committees may be appointed and approved by the executive board.
EXECUTIVE COMMITTEES
1. The Executive Committee will consist of all Officers and past Presidents active in the business.
2.
The Executive Committee will meet before the regularly scheduled meeting, in order to discuss the business portion of Metro Users Group and to formulate the business report to be given to the general membership.
3.
Will act as nominating committee for candidates for office.
4.
Serve to remove any members of the board for failure to adequately handling responsibilities of office or engaging in conduct unbecoming an officer of the board. President will be responsible for proper notification of violation and resulting decision of the board. Voting will be handled by secret ballot when appropriate.
1. Robert’s Rules of Order will be followed for all nominations, elections and voting.
2.
Each member newspaper is allowed to cast one vote, regardless of the number of representatives attending the meeting.
3.
A majority vote from the floor will constitute passage or rejection of the subject being voted on.
ALL PREVIOUS OPERATING RULES ARE HEREBY DECLARED NULL AND VOID.
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